How can a recruiting platform place applications quickly and precisely with the right employers – and only bill for people who were actually hired? This case study shows how a platform operator uses Leadnodes to capture online applications, validate them automatically, distribute them to matching employers via ping post, and transparently track the entire application process through to the hire.
A recruiting platform operator wanted to connect applicants with suitable employers faster and more precisely. Until then, applications were screened manually and forwarded by email, and what happened afterwards at the employer was hard to follow – reliable billing per hire was impossible. With Leadnodes, the entire workflow was digitized: from the online application through validation and parameter-based placement via ping post to status tracking in integrated pipelines and billing of hired candidates.
How it was implementedLet applicants create structured applications online with ease.
Only pass complete, verified applications on to employers.
Notify employers via ping post based on defined parameters.
Employers book applications directly from the email.
Track application status in pipelines along a predefined sales process.
Bill hired candidates automatically and traceably.
How Leadnodes was introduced at the platform operator – and how an application now flows from the first click to a billed hire.
Applicants create their application directly online using multi-step funnel forms. All relevant details such as occupational field, qualifications, place of residence, mobility radius and availability are captured in a structured way. Every application lands in Leadnodes immediately as a record – no media breaks, no manual data entry.
Before an application is passed on, Leadnodes checks the data automatically: required fields, plausibility, email address, phone number and duplicates. Incomplete or faulty applications are filtered out or flagged for follow-up. This ensures employers only receive reliable applications they can actually reach.
Using freely definable parameters – such as region, occupational field, qualifications, working-time model or employer quotas – Leadnodes determines in real time which partner employers are a fit for an application. Rules can be maintained individually per employer, so every application reaches exactly where it is really needed.
Once everything checks out, Leadnodes notifies the eligible employers using the ping post method. In the first step (ping), they receive the key details of the application without any personal contact data. Only when an employer books the application are the complete applicant details transmitted in the second step (post). This keeps applicant data protected while employers decide based on meaningful information.
Employers do not need to log in anywhere: one click on the booking link in the notification email secures the application. Leadnodes immediately assigns the application to the booking employer, provides the full details and uses the configured rules to ensure an application is not assigned more often than intended.
The platform operator gives its partner employers a uniform process for handling booked applications – from first contact through the interview and possible trial work to the hire or rejection. As a result, all employers work through the same stages and outcomes become comparable.
Via the integrated Leadnodes pipelines, the platform operator can see the current status of every application at any time. Employers update the status along the predefined process, the operator sees at a glance where each application stands and can follow up specifically when things stall.
As soon as a hire is recorded in the pipeline, it is automatically flagged for billing. The platform operator therefore only bills successful placements – transparently, configurable per employer and without manually gathering feedback.
The reporting dashboard gives the platform operator all key metrics at a glance: incoming and validated applications, booking rates per employer, lead times in each process stage, as well as hires and revenue. This makes bottlenecks visible and allows campaigns and the partner network to be optimized in a targeted way.
Leadnodes became the central platform for candidate placement – from the first form step to the billed hire.
„Thanks to Leadnodes, the platform operator keeps track of every application from the first form step to the hire – and bills exactly what really counts: the successful placement.“
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